Huttig - Jackson
  • 28-Jun-2017 to 27-Aug-2017 (CST)
  • Jackson, MS
  • Jackson, MS, USA
  • Full Time

POSITION OVERVIEW

Oversees the entire office administrative staff with regard to general administrative support of sales, inventory, vendor, and part number maintenance functions.  Ensures the Branch runs smoothly by managing the daily functions of the office and streamlining the office staff roles and responsibilities.

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

  • Provides administrative support
  • Handles back order fill reports (makes recommended substations) in completing work order accepts
  • Work order accepts
  • Determines products not made (adjusts promise date/production date and sends new acknowledgement / advises sales group and orders not filled)
  • Performs shipping feedback and unships orders as necessary.
  • Prints shipping tickets
  • Assists and seeks to reduce/eliminate inventory maintenance by correcting warehouse transfer receipts, and returning arranging vendor returns, and manages defective and/or damaged material to be repaired/salvaged.
  • Creates and processes kit/smart RBC codes.
  • Prints / folds / stuffs / stamps invoices / files copies.
  • Provides as needed support to Branch including but not limited to: HR issues, cycle counts; inventory reports (value added/adjustments), receiving, run specialized reports (SX.e/Invoice exception/customer order), system maintenance, manage office supplies and office equipment maintenance repairs.

 EDUCATION and/or EXPERIENCE ... One-year certificate from junior college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

 LANGUAGE SKILLS ... Ability to read, analyze, and interpret general business policies and procedures.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 MATHEMATICAL SKILLS ... Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

 SKILLS/CERTIFICATION REQUIRE ... Microsoft Suite...Word, Outlook, Excel, PowerPoint (Intermediate and Advanced) 

 REASONING ABILITY ... Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 PHYSICAL DEMANDS ... The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand, walk, and sit.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

 WORK ENVIRONMENT ... The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate. Proper safety equipment such as protective eyewear, earplugs, and steel toe shoes may be required.

 

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Huttig - Jackson
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